General Procedures for Triangle Intergroup
When you take on an Intergroup position, send an email to the webmaster@triangleoa.org with your name, phone number and the position you have taken in Intergroup. The webmaster will add your email to the Intergroup list serve and associate your email address with the position you have taken. For instance, if you have agreed to be the Group Outreach chair, any emails sent to groupoutreach@triangleoa.org will be forwarded to you. If you are going to be the person that receives newsletters for your group, send your mailing address to the webmaster@triangleoa.org and to newsletter_liason@triangle.oa.org. The webmaster maintains the master list and the newsletter_liason uses the address when sending mail for the group you attend.
There are three ways to take on an position in Intergroup.
The Intergroup does not require electronic reports or printed documents however whenever these are very valuable historically as reference documents and many are put on the Triangle OA website for reference and future use. We recommend reports, flyers for the web documents be saved as PDF files because these are becoming universally accepted as a business standard are reduce the chances of editing after posting.
We also recommend that reports for the Intergroup be sent via email to intergroup@triangleoa.org before the meeting (and to webmaster@triangleoa.org or will that happen if we put webmaster as Intergroup?.)
We request that you tell the Intergroup if you can no longer perform a job, coordinate with the vice-chair to update any information about your work in the appropriate documents, and if a new person takes over your position, train them. The webmaster will remove your address from the forwarding email for the position and change the Intergroup mailing list to remove the position from your name. If you want you can unsubscribe from the Intergroup mailing list by sending a note to Intergroup-leave@triangleoa.org. You do not need a subject or text.
Send your event information via email to newsletter@triangleoa.org. The newsletter editor has to send the newsletter to printer no later than the Thursday morning before the Intergroup Meeting on the third Saturday of the month. If there is a holiday on Thursday or Friday, the newsletter has to be ready even earlier. The newsletter editor may not be able to accept last minute changes so the sooner you send information to the editor the more likely it will get in the next newsletter. A rule of thumb is to get your event or change into the newsletter the first week of the month so that it can be in the newsletter available on the third Saturday of the month.
Put the date, time, location and contact information for the event.
The newsletter editor is responsible for deciding what goes into each month’s newsletter and is responsible for making any changes necessary to the information.
Send your event information via email to an webmaster@triangleoa.org. Put the date, time, location and contact information for the event. The webmaster will post the information on the main web page and as an event in the event calendar. You are welcome to recommend other places for the event or information.
All online postings of upcoming workshops, retreats, marathons, etc., must be approved in advance by the SOAR8 Vice Chair. All flyers must bear the OA Logo.* Send an email with your attached flyer to the vicechair@oaregion8.org.
The Triangle Intergroup and/or the groups may participate in fund raising activities to support our primary purpose. Sometimes members are asked to participate in SOAR or OA World Service Fundraise's. The traditions guide our fund raising efforts.
When a group adds, changes, or removes a meeting, please send the updates to updates@triangleoa.org. This will cause the email to go to newsletter@triangleoa.org and to webmaster@triangleoa.org and to public_info@triangleoa.org and to treasurer@triangleoa.org and groupoutreach@triangleoa.org. The newsletter editor will change the list of meetings in the newsletter.
Types of changes in meetings.
See other parts of document
The Intergroup meets on the 3rd Saturday morning of the month from 10-12. A break is called after the 7th tradition, usually about 11 am. The Intergroup meeting location is paid for by the Intergroup and in every monthly IG meeting, money is collected for the seventh tradition. The suggested donation is at least $3.00. This helps pay for the rent of the facility. Normally IG representatives contribute from their own funds because they value the opportunity to support their own recovery. The Dixie Trail Church rent is approximately $30 a meeting and a donation of at least three dollars per member per meeting would cover the rent for the meetings. Most meetings are held at Community Church of Christ on Dixie Trail. Periodically the Intergroup meets at another location so that more people can attend the Intergroup meeting. The Triangle Intergroup has member groups throughout eastern and central North Carolina and coordinates with other intergroups in Greensboro and Charlotte where possible. The Intergroup pays for the rent for the traveling meeting but does not normally pay for the difference in travel costs to the new location for Intergroup members. See Travel Reimbursements for additional information.
If you cannot be at a meeting, send an email to chair@triangleoa.org or to intergroup@triangleoa.org
Intergroup meets from 10 AM to Noon on the 3rd Saturday of each month
Community United Church of Christ 814 Dixie Trail, Raleigh, NC 27607 Corner of Wade Ave and Dixie Trail, Raleigh, NC
The webmaster maintains a list of forwarding addresses for Triangle Intergroup. It is critical to effective communications that the group representatives, board members, committee chairs and people serving in other positions for Triangle OA Intergroup send an email to the webmaster at the beginning of a term of service. The webmaster will put your email address on the Intergroup mailing list and forward any mail sent to your position to your email address.
Send the email to the webmaster with the what position or committee you are serving on, your name and phone number. If you are a group representative you will also be subscribed to your group's mailing list and a note sent with directions for other members of your group to join the mailing list. More than one person can receive mail for a position. Our policy is to have the current and former responsible person for a position receive email during the transition. Committees can also uses the email address so that all members of the committee receive any mail for the committee.
The following table lists the email addresses associated with different Intergroup service positions.
| chair@triangleoa.org | Intergroup Chair forwarder |
| hitech@triangleoa.org | High Tech forwarder |
| library@triangleoa.org | Intergroup Lending Library forwarder |
| news_liason@triangleoa.org | Newsletter Distribution forwarder |
| newsletter@triangleoa.org | Newsletter editor forwarder |
| groupoutreach@triangleoa.org: | Group Outreach forwarder |
| pipo@triangleoa.org | Public Information / Professional Outreach forwarder |
| retreathair@triangleoa.org | Retreat Chair forwarder |
| retreats@triangleoa.org | Retreat Committee forwarder |
| retreatregistrar@triangleoa.org | Retreat registrar forwarder |
| secretary@triangleoa.org | Intergroup Secretary forwarder |
| soar8@triangleoa.org | SOAR 8 Regional Representatives forwarder |
| treasurer@triangleoa.org | Intergroup Treasurer forwarder |
| vice_chair@triangleoa.org | Intergroup Vice Chair forwarder |
| ws_conference@triangleoa.org | World Service Business Conference Delegate forwarder |
| twelve_step_within@triangleoa.org | Twelve Step Within forwarder |
| parlimentarian@triangleoa.org | Parlimentarian forwarder |
| board@triangleoa.org | Chair, Vice-Chair, WSCB, Regional Reps, Secretary, Treasurer forwarder |
| intergroup@triangleoa.org | This is a mailing list for All members, all Intergroup reps, other interested OA members |
| soarplanning@triangleoa.org | This is a mailing list for everyone on the committee to host the SOAR event in Raleigh in 2012. |
| recoverynews@triangleoa.org | This is a mailing list for anyone with a subscribing to receive the Triangle OA Intergroup newsletter. |
| CityDayOfWeekTimeFlag@triangleoa.org | There is one mailing list for every group. The time of day is AM,PM or MID. Samples are RaleighMondayPM@triangleoa.org. |
| pastIntergroup@triangleoa.org | This list does not exit in December 2014. |
Triangle OA Intergroup maintains a mailing list for each group. The use of the lists is optional. They are intended to facilitate communications between people in OA at the group level and for the Intergroup rep to pass on information from Intergroup by email. The naming convention for a group email list is CityMeetingDayofWeekTimeofDay. The time of day can be AM, PM or MID. For instance raleighthursdaypm, aberdeensaturdayam, durhamtuesdaymid, chapelhilltuesdaypms (for spanish) In order to join a list, send an email to the NameofList-Join@triangleoa.org. You should get an email back inviting you to subscribe. Check your junk mail folder if you don't see a message. Examples dunnmondaypm-join@triangleoa.org, dunnmondaypm-leave@triangleoa.org In order to leave a list, send an email to the NameofList-Leave. Don't put anything in the subject or body of the message. Mailing Lists soarplanning@triangleoa.org, intergroup@triangleoa, every group and recoverynews.
Mailing Address: Triangle Intergroup PO Box 20356 Raleigh, NC 27619 Phone: (919) 406 – 9300 website: triangleoa.orgThis is a new form of speakers meeting where the speaker is present by audio/video. Anonymity is protected as this is a secured venue set up by SOAR8. The Web Tech Chair for SOAR8 can assist with this. The equipment needed is {filled in by Patrick}