High Tech / Web Policy Procedures 12/15/2014

Purpose

This committee focuses on the use of the internet as a communication tool and storage facility for Intergroup documents. The committee includes at least one person serving as a webmaster for the Triangle OA website (triangleoa.org). The webmaster coordinates the posting of Intergroup information such as upcoming events, reports, resource material, mailing lists, mail accounts, newsletters. The webmaster also coordinates the forwarding of email to the proper people. The Hi-tech committee is responsible for maintaining the Triangle Intergroup website and anything else related to the internet as a communication vehicle. Currently we have a website hosted by commercial company, an internet domain name (www.TriangleOA.org) and email boxes and email distribution lists. On our website we maintain the current list of OA meetings in our Intergroup, the newsletters since 2004, Triangle Intergroup meeting minutes located inside the newsletters, a calendar of OA events, our bylaws, links to OA resources, a contact form, Intergroup reports, policies, procedures and helpful information for Intergroup representatives and committees.

Email Address

The mailing addresses set up for this committee are webmaster@triangleoa.org and hitech@triangleoa.org. Click on the following link to learn about setting up and using mailing addresses for this committee. Read important information about starting a service position , reporting to Intergroup and leaving a service position

Contact the Vice Chair for the location of resources and passwords associated with the HighTech Committee.

Document Purpose

This document is designed for and by the Triangle OA Intergroup's High Tech Committee and describes the policies and procedures past members used.

Information relevant to all committees and committee chairs is in the Triangle Intergroup Bylaws. It is recommended that all committee chairs review committee information in the bylaws at the beginning of their terms to understand basic Intergroup committee policy for budgets, authority, and responsibilities. Click on the following link to review the bylaws section on Standing Committees.

The abstinence requirements for committee chairs are contained in Qualifications for All Committee Chairs

Budget

The High Tech Committee budget pays for the annual fees for web hosting and domain name registration. Reimbursement Policy for more information.

Resources

This committee has the following resources

Web hosting Service.
A Small Orange, www.asmallorange.com. Phone 877-283-2612, Email Support: info@asmallorange.com. The web hosting company provides us we get malware scanning, website creation packages, encryption services, adword credits. The website can be canceled within a Small Orange as a Management Action if another provided is chosen in the future.
File Manager
displays the files stored on the server for the website
Statistics
Information like the amount of disk space the website uses and is available.
Databases
A Small Orange provides functions to create and use MySQL databases. {triangl5_wp1 exists, What is this used for}.
Email
The Intergroup uses the mail accounts, forwarders and mailing lists. See Email Addresses and Intergroup Communications for more information.
Other tools
A Small Orange provides other tools used to help with security, monitoring web site usage, installing software, organizing the website and adding functions like calendars.
TriangleOAWebsiteInstructions_Aug52014.ppt
This is a password protected document with directions on accessing different resources that support our website. It describes how to Navigate Word Press, Upload Content, Manage the Mailing lists
Word Press
This is an add on, that allows easy creation of web pages.
The name, www.triangleoa.org
This names is a domain, the Triangle OA Intergroup pays for yearly and prevents anyone else in the world from using this word.

Links to Internet Resources from OA World Service

The following links are from world service

Webmaster Tasks

Administer Word Press

Logon as the administrator to the word press dash board stored on our web server. This is where you create posts, which are the news items displayed in the chronological order they are entered on the main web page. Posts can contain text and media. Media are files that might contain pictures, videos, sound clips. They are stored as files by our web hosting service. The media files have to be added (loaded/uploaded) to the <

Word press is a software program that is constantly updated and the updated versions are made available by A Small Orange. The webmaster can use the tools provided by A Small Orange to install a new version of Word Press.

Manage the Mailing Lists and Mail Forwarders

Changes to the mail forwarders are made by the webmaster based on requests by Intergroup members. The webmaster is set up to be the moderator for all mailing lists. Some emails are sent to lists inappropriately and must be rejected. These email addresses can be added to the list of emails to reject all the time. All the mailing lists, allow people to join and leave the list. The webmaster acting as list administrator may have to approve the subscription. The Intergroup will need a policy on the maintenance of mail accounts. In December 2014, there were four mail accounts.

Log on to the cPanel provided by A Small Orange. This provided accesses to many functions. Only a few are used by the Intergroup. A few are named in the following list.

Logging on to administer our website

Administrative Service Login, Username: webmaster@triangleoa.org, Password:

Webhosting Information

Updating the Website Content

There are many ways provided by A Small Orange to add and change information on the Website. We are using a program called Word Press. It is installed on our host. When changes are made to Word Press they are distributed by A Small Orange and our webmaster has to install the changes on our host.

Webmaster Tasks

Domain, Name and Registration

The www.triangleOA.org is a domain name that represents our website. We protect it by registering it. This prevents the name being used by other organizations. The organization that controls domain names charges a yearly fee to protect our domain name. The treasurer pays it. The bill comes to the webmaster and is sent to the treasurer. The Current Registrar of our website is OpenSRS Melbourne IT and it is associated with webmaster@triangleoa.org ??

Username: Triangleoa, Password:

OA Member name and phone number associated with the domain. see password file

PO Box 20356 Raleigh, NC 27619 Phone number:

FTP Access to the Website

Host: ftp.triangleoa.org, Username: admin@triangleoa.org, Password:

Wordpress Access

Http://www.triangleoa.org/wp-admin Username: oaadminister Password:

MySQL Database

{What do we do with this??}

MySQL Database User: triangleoa787968, Database Name: wp_default_triangleoa_org_triangleoa787968, Database Host: sql5c38a.carrierzone.com

Administrative Service ASO (A Small Orange)

Username: webmaster@triangleoa.org, Password:

Passwords and Mailing Lists

CPanel (Control Panel for administrative functions like email)

https://tonberry.asmallorange.com:2083/login/, CPanel / FTP - host: triangleoa.org, userid triangl5, password ---

Intergroup Policies and Procedures